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SALES OPTION
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The Paxton Charities Accounting sales option is suitable for churches that regularly produce invoices for items such as hall rental. In addition to the entire basic package, it provides a set of sales ledger facilities. Accounts can be created for individual customers or indeed collective accounts such as ‘cash sales’. Invoices, credit notes and payments can then be booked against the specific sales accounts. When running accruals accounts, customer statements, a debtors list and unpaid invoice lists can be produced.
A standard product file can be created for, say, different rooms and rental rates with product codes, descriptions, costs and prices. These can be used to generate printed invoices and to book to your analysis accounts at the same time. Free entry of descriptions and prices is also permitted. Fractional quantities, for example 1.25 hours of rental, are allowed. When sales are invoiced from the standard product file, the sales analysis and product turnover reports permit you to track your performance. There are also customer turnover and transaction reports. Income will be analysed to your account analysis codes, indeed you can set these against the product codes, but you will also know where the income came from or, with accruals, if money is still owed.
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